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AV Rent

Setup guides

Connect your RMS in about five minutes

Pick your rental system, follow the steps, paste one key. We read your stock — we never change anything in your RMS — and show you a preview before anything is published.
Go to RMS integrations

Current RMS

About 5 minutes
  1. 1Sign in to Current RMS as an administratorUse an account that can open System Setup.
  2. 2Open System Setup → Integrations → APIThis is where Current RMS keeps API keys and OAuth applications.
  3. 3Turn the API on and create a keySet “Enable API” to Yes. Current RMS creates an API key. We recommend “Issue a new API key” so AV Rent has its own key you can revoke on its own.
  4. 4Copy the key and your subdomainYour subdomain is the first part of the address you sign in at — for yourcompany.current-rms.com it's “yourcompany”.
  5. 5Paste both into AV RentSupplier area → RMS integrations → Current RMS. Enter the subdomain and key and press Connect. We test the connection and show a preview — nothing is published yet.

Rentman

About 5 minutes

Before you start: A Rentman API token can do whatever the user who created it can do. Create a separate Rentman user with a restricted role (equipment and stock read access) and generate the token while signed in as that user.

  1. 1Sign in to Rentman as the dedicated userIf you skip the dedicated user, the token gets your own permissions.
  2. 2Open Configuration → Account → IntegrationsYou'll see a list of integrations, including “API”.
  3. 3Connect the API and show the tokenOn the API row press Connect (if it isn't connected yet), then Show token.
  4. 4Copy the tokenIt's a long string of letters and numbers. Keep it private.
  5. 5Paste it into AV RentSupplier area → RMS integrations → Rentman. Paste the token and press Connect. We test it and show a preview first — nothing is published yet.

HireHop

About 10 minutes

Before you start: A HireHop API token belongs to one user and stops working if that user signs in again or changes their email or password. Create a user just for AV Rent and never sign in as it.

  1. 1Sign in to HireHop as an administratorYou need administrator mode to manage users.
  2. 2Create a dedicated API userSettings → Users → add a user such as “AV Rent API”. Give it permission to view stock and the hire stock valuation report (used for quantities per depot), and nothing more.
  3. 3Generate the tokenStill in Settings → Users, select that user, open its Menu and choose API Token. Copy the token.
  4. 4Check your HireHop serverIt's the address you sign in at: myhirehop.com, myhirehop.co.uk or hirehop.net.
  5. 5Paste it into AV RentSupplier area → RMS integrations → HireHop. Choose your server, paste the token and press Connect. We test it and show a preview first — nothing is published yet.

Any other system (CSV)

About 10 minutes
  1. 1Export your stock listFrom your RMS or spreadsheet, export the items you cross-hire with at least a name and quantity. Manufacturer, model, day rate and warehouse help matching.
  2. 2Upload itSupplier area → Imports → Import a CSV.
  3. 3Map your columns onceTell us which column is which. We remember the mapping for next time.
  4. 4Check the preview and importNothing is published until you choose to.

After you connect — the same for every system

  1. 01

    Preview

    We read your items and show what would be imported. Nothing is published.

  2. 02

    Match your stores to warehouses

    Pick which of your stores or depots each AV Rent warehouse uses. Hirers only ever see the town, never your stock records.

  3. 03

    Choose what to advertise

    Advertise all or a percentage of your stock, and decide whether prices follow your RMS or stay under your control.

  4. 04

    Link your items

    We link exact matches automatically and suggest the rest — press “Link all suggestions”, then fix any odd ones. Items that aren't in the catalogue yet are one click to request.

  5. 05

    Publish

    Turn on listings when you're happy. From then on stock and (if you choose) prices update automatically.

One model, one page

Every supplier's item for the same model links to the same catalogue page, so hirers compare every supplier in one place — however each company names it in their RMS. If a model isn't in the catalogue yet, you send it once from the Link your items screen (it's pre-filled from your RMS). If another supplier already asked for it, you simply join that request. When the catalogue team approves it, everyone waiting is linked automatically — RMS items are listed on the next sync, spreadsheet items get a draft listing to publish.

Where photos come from

  • 1. The manufacturer's official product photo, added by the catalogue team and credited to the manufacturer.
  • 2. A manufacturer photo link you add when you request a new model.
  • 3. Your own RMS photo — only if you tick “Share my product photos” on your connection. It's credited to your company and never replaces an existing photo.
  • Until then the model shows a clean illustration of its equipment type.

Steps checked against each vendor's own documentation on 11 November 2026. Menus can change — if something looks different in your system, contact us and we'll walk you through it.